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For Employees

Methods Available to Advertise NIH Campus Events

On the Web

NIH Calendar of Events

available on the web

http://calendar.nih.gov
The NIH Calendar of Events is divided into two sections. The first section lists only NIH-sponsored scientific meetings. The second section lists general interest meetings and local scientific meetings not sponsored by NIH. All events are free and are open to the public.
Deadline: N/A
Contact: OD Online Information Branch (OD/OCPL/OLIB), Building 31, Room 5B58. Phone: 301-435-2932.

The NIH Record

available on the web available in print RSS feed also available

http://nihrecord.od.nih.gov
Biweekly NIH in-house newsletter, distributed desk-to-desk in NIH buildings both on-and off-campus.
Deadline: Two weeks before the issue you are targeting—see schedule of deadlines here. Submissions preferred by electronic mail.
Contact: Rich McManus (OD/OCPL), or Carla Garnett, Building 31, Room 5B41. Phone: 301-496-2125.

NIH Featured Events

available on the web http://www.nih.gov/news/events.htm
Large, multi-institute conferences of national or international interest, which are open to the public may be posted on the NIH Events page. Send the event name, date(s) along with the URL of the associated Web site to NIH Online Information Branch for review. Please also include some copyright-free image sources at least 72 pixels square.
Deadline: N/A
Contact: Online Information Branch (OD/OCPL/OLIB), Phone: 301-435-2932.

For Employees

available on the webhttp://employees.nih.gov
For Employees includes an A-Z searchable database of commonly-used links, as well as a "What's New" section that can be used to highlight selected events and activities taking place at NIH. For Employees is used heavily as a general information resource locator.
Deadline: N/A
Contact: Online Information Branch (OD/OCPL), Phone: 301-435-2932; Fax: 301-402-0395.

Clinical Center News

available on the web http://www.cc.nih.gov/about/news/newsletter.html
A monthly in-house newsletter covering primarily Clinical Center (CC) research, events and staff, CC News is designed to keep CC staff and visitors informed of policies and activities. Distributed desk-to-desk, it is also available outside both cafeterias and at the south and north entrances of the CC.
Deadline: The 15th of the month for the following month’s issue.
Contact: Molly Hooven (CC), Editor, Phone: 301-594-5789

The NIH Catalyst

available on the web available in print

http://irp.nih.gov/catalyst
The bimonthly publication accepts information on NIH-sponsored scientific events and resources of use to NIH scientists. Contributions routinely are edited for space and clarity. The Catalyst is available online and can be picked up in bins in buildings 1, 2, 10, 30, 31, 33, 35, 37, 38A, 40, 45, 49 and 50. Issues come out in the first month of the bimonthly issue. Send email to catalyst@nih.gov.
Deadline: Potential contributors should contact the Catalyst managing editor (Laura Carter) well in advance for planning purposes, especially for longer articles. Copy should be received by the 15th of the month preceding each issue; e.g., December 15 for January/February issue.
Contact: Laura Carter (OD/OIR), Phone: 301-402-1449; Fax: 301-402-4303.

Scientific Interest Groups (SIGs)

available on the webhttp://www.nih.gov/sigs
NIH is home to over 100 inter-institute scientific interest groups, listed at http://www.nih.gov/sigs/. These groups of scientists meet to discuss current research problems in their field. Many of these interest groups have e-mail or mailing lists that could be used for distribution of information that is specifically of interest to the group. To distribute information to a group, you should click on the "Members" page for the group of interest, and then contact the leaders/contact person for the interest group to request their assistance in distributing information to the group.
Deadline: None
Contact: Varies, according to specific interest group, see above.

DDIR's Web Board

available on the web e-mail announcements

http://www.nih.gov/ddir
The DDIR Web Board contains information about upcoming events and deadlines of broad interest to NIH scientists, as well as a listing of research job openings in the intramural program. The site, available only within the NIH network, is updated daily. Peak viewing occurs at the beginning of each month, when a series of entertaining messages are posted by the Deputy Director for Intramural Research. To get on this listserv, send an e-mail message to listserv@list.nih.gov. Substituting your name for Jane Doe's, your message should say: Subscribe DDIRBB-L Jane Doe
Deadline: None
Contact: Christopher Wanjek (OD/OIR)

Bulletin Boards

NIH Director's Bulletin Boards

bulletin board Posters advertising NIH-sponsored events may be displayed by prior appointment. Posters must be vertical, maximum size: 33" x 18". Twenty-five (25) posters are requested for maximum possible exposure. Twenty (20) locked boards are located in NIH buildings both on- and off-campus.
Deadline: One and one-half (1 1/2) weeks before date of event to be advertised.
Contact: Sharon Greenwell (OD/OCPL), Phone: 301-496-1776.

Clinical Center Bulletin Boards

bulletin board Situated throughout Building 10 (Clinical Center) by elevators, at 54 locations. Only flyers 8 1/2" x 11" are accepted. Space is limited, and is available only for NIH-sponsored events.
Deadline: The 20th of the month preceding the month the flyers are to be posted.
Contact: CC Communications (CC), Phone: 301-496-0080.

E-mail

NIH LISTSERV

e-mail announcementshttp://list.nih.gov
NOTE: NIH LISTSERV lists are for official U.S. Government business only. Creation and ownership of lists on the NIH LISTSERV facility are restricted to HHS employees and others with a CIT account.

The NIH LISTSERV facility is an e-mail-based server that allows users to create, manage, and control electronic "mailing lists" on a network. There are 3,000+ lists available on the NIH Listserv. Some are owned by other HHS OpDivs and some lists have members who are not HHS employees or contractors.

You may wish to browse the "list of lists" https://list.nih.gov/cgi-bin/wa.exe?INDEX; to determine a group you'd like to contact. Some lists allow only a list owner to send messages to the list. For instance, to send announcements to the NIH-wide employee's list, you must submit a request to the list owner at https://list.nih.gov/LISTSERV_WEB/NIH-STAFF.

Other lists are discussion lists to which anyone can send and receive messages, but generally are special-purpose lists for the discussion of a specific topic.
Deadline: N/A
Contact: The NIH LISTSERV facility is administered by the CIT Division of Computer System Services (DCSS): listmaster@list.nih.gov. (If you know the name of the list, you may contact the list owner(s) by appending “-request” to the listname. For example, if you wanted to reach the owners of the NIHPRESS list you would send the email to nihpress-request@list.nih.gov.)

Fellow-L (Fellows' Listserv list)

e-mail announcements This list reaches more than 400 subscribers, most of whom are postdoctoral fellows, although anyone with an email account may subscribe. The purpose of "Fellow-L" is to address issues of interest to NIH postdoctoral fellows, and to publicize events relevant to them and to others in the NIH community. An important use of "Fellow-L" is to publicize student/fellows' meetings with the Wednesday speakers hosted by inter-Institute interest groups. Messages are distributed to subscribers approximately twice a week. Submit announcements as an email message to Fellow-L@list.nih.gov.
Deadline: N/A
Contact: felcom@helix.nih.gov. Any mail sent to this address will reach automatically the people who are moderating "Fellow-L" at any given time.

In Print

The NIH Record

available in print available on the web RSS feed also available

http://nihrecord.od.nih.gov
Biweekly NIH in-house newsletter, distributed desk-to-desk in NIH buildings both on-and off-campus.
Deadline: Two weeks before the issue you are targeting. The schedule of deadlines is available online at http://nihrecord.od.nih.gov/deadline.htm. Submissions preferred by electronic mail.
Contact: Rich McManus (OD/OCPL), Building 31, Room 5B41. Phone: 301-496-2125.

The NIH Catalyst

available in print available on the web

http://www.nih.gov/catalyst
The bimonthly publication accepts information on NIH-sponsored scientific events and resources of use to NIH scientists. Contributions routinely are edited for space and clarity. The Catalyst is available online and can be picked up in bins in buildings 1, 2, 10, 30, 31, 33, 35, 37, 38A, 40, 45, 49 and 50. Issues come out in the first month of the bimonthly issue. Send email to catalyst@nih.gov.
Deadline: Potential contributors should contact the Catalyst managing editor (Laura Carter) well in advance for planning purposes, especially for longer articles. Copy should be received by the 15th of the month preceding each issue; e.g., December 15 for January/February issue.
Contact: Laura Carter (OD/OIR), Phone: 301-402-7248; Fax: 301-402-4303.

Table Tent Cards

available in printhttp://www.ors.od.nih.gov/pes/dats/food/pages/table_tent_cards.aspx
Table tents cards may only be used within the NIH Dining Centers to advertise NIH-sponsored events/activities. The ORS Division of Amenities and Transportation Services (DATS) is responsible for approving, scheduling and monitoring all tent card advertisements. ICs interested in publicizing their event/activities should contact the DATS at 301-402-8180 to reserve desired dates. The maximum allowable size for a table tent is 6" x 6" when folded. Smaller sizes are encouraged.

A copy of the tent card will need to be faxed to the DATS at 301-435-1999, or e-mailed nihemplysrvcs@ors.od.nih.gov. Tent cards may be approved for display for up to 2 weeks prior to an event. Only 3 tent cards will be approved at any given time to be displayed within the NIH Dining Centers. Approvals are given on a first-come-first-served basis. The sponsoring IC is responsible for placing their tent card on all tables, and a copy of the approved tent card must be provided to each dining center manager. There are approximately 625 tables in the 9 NIH Dining Centers (located in Buildings 10/B1-level, 10/ACRF, 12B, 31, 35 (Porter Neuroscience), 38A, 45 (Natcher), Rockledge Two, Bayview) and 2 Cyber Cafés (located in Buildings 10 and 40).

Deadline: Call to reserve dates to advertise.
Contact: Division of Amenities and Transportation Services (ORS), Phone: 301-402-8180; Fax: 301-435-1999.

Desk-to-Desk Distribution

available in print The NIH Division of Mail Management Services (DMMS) will distribute desk-to-desk notices of NIH-sponsored events upon approval of the Office of Acquisition and Logistics Management (OALM), OM, OD to NIH offices located in Bethesda, Gaithersburg and Rockville.

DMMS will also send desk-to-desk distributions to staging areas for GRC, FCRDC and NIHAC (Poolesville). The size of printed materials may range from 5" x 7" to 11" x 14". Recommended size is 8 1/2" x 11". A single copy of the desk-to-desk distribution must be submitted for approval to the Office of Acquisition and Logistics Management (OALM), OD at 6100 Executive Blvd., Room 6D01 MSC 7540; Phone: 301-496-4422; Fax: 301-402-2425.

A copy of the approval for desk-to-desk distribution with the approximate delivery date must be faxed to the DMMS, Mail Customer Service Branch at 301-402-2147 at least two days in advance. The desk-to-desk distributions should be delivered to NIH Division of Mail Management Services, Attention: Desk-to-Desk Distributions, 301 N. Stonestreet Ave. Room 109H, Rockville, Maryland 20850 (20892-3333) should be used when delivery is made via the USPS).
Deadline: See above paragraph.
Contact: Teresa Williams, Mail Customer Services Branch, Division of Mail Management Services (OD/ORS). Phone: 301-496-3586; Fax: 301-402-2147.

Media

Placement of notices with local TV (including cable) stations, local radio stations, and local newspapers:

off campus options Contact: Calvin Jackson (OD/OCPL), Phone: 301-594-8750; Fax: 301-496-5895.
This page last reviewed on March 18, 2014

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