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Freedom of Information Act Office

Freedom of Information Annual Report FY 2006

I. AGENCY: National Institutes of Health

    REPORT PREPARED BY: Susan R. Cornell

    TITLE: Freedom of Information Officer

    ADDRESS: Bldg. 31, Rm. 5B35, 9000 Rockville Pike, Bethesda, Maryland 20892

    PHONE NUMBER: 301-496-5633

    ELECTRONIC ADDRESS FOR REPORT ON THE WORLD WIDE WEB:
    http://www.nih.gov/icd/od/foia/annualreports/index.htm

    ADDRESS FOR PAPER COPIES OF REPORT:
    Freedom of Information Office
    Building 31, Room 5B35
    9000 Rockville Pike,
    Bethesda, Maryland 20892

II. HOW TO MAKE A FOIA REQUEST:

    See http://www.nih.gov/icd/od/foia/index.htm#requests

    A. Names, addresses and telephone numbers of all individual agency components and offices that process FOIA requests:

    NIH Freedom of Information Coordinators
    (all addresses are 9000 Rockville Pike, Bethesda, MD, 20892 unless otherwise noted)

    IC BLDG ROOM PHONE
    NCI 31
    9000 Rockville Pike
    Bethesda, MD 20892
    10A34 301-496-2999
    NHGRI 6705 Rockledge Drive
    Bethesda, MD 20892
    6070 301-496-9737
    NINR 6705 Rockledge Drive
    Bethesda, MD 20892
    6070 301-496-9737
    NCRR 6705 Rockledge Drive
    Bethesda, MD 20892
    6070 301-496-9737
    NEI 31 6A19 301-496-4334
    NHLBI 6705 Rockledge Drive
    Bethesda, MD 20892
    6070 301-496-9737
    NIA 6705 Rockledge Drive
    Bethesda, MD 20892
    6070 301-496-9737
    NIAAA 5635 Fishers Lane
    Bethesda, MD 20892
    2016 301-443-2890
    NIAID 6610 Rockledge Drive
    Bethesda, MD 20817
    2013 301-451-5109
    NIAMS 6701 Democracy Blvd.
    Bethesda, MD 20892
    800 301-594-3504
    NIBIB 6705 Rockledge Drive
    Bethesda, MD 20892
    6070 301-496-9737
    NICHD 31 2A32 301-496-5135
    NIDA 6001 Executive Blvd.
    Bethesda, MD 20852
    5230 301-443-6036
    NIDCD 6120 Exec. Blvd.
    Rockville, MD 20852
    516 301-496-3033
    NIDDK 6707 Democracy Blvd.
    Bethesda, MD 20817
    652 301-496-2978
    NIDCR 6705 Rockledge Drive
    Bethesda, MD 20892
    6070 301-496-9737
    NIEHS Mail Drop NH-10
    Box 12233
    Research Triangle Pk.
    NC 27709
      919-541-3411
    NIGMS 6705 Rockledge Drive
    Bethesda, MD 20892
    6070 301-496-9737
    NIMH 6001 Executive Blvd.
    Rockville, MD 20852
    8184 301-443-4536
    NINDS 6705 Rockledge Drive
    Bethesda, MD 20892
    6070 301-496-9737
    NLM 38A 2S10 301-496-6308
    NCCAM 6705 Rockledge Drive
    Bethesda, MD 20892
    6070 301-496-9737
    NCMHD 6705 Rockledge Drive
    Bethesda, MD 20892
    6070 301-496-9737
    CC 6100 Executive Blvd.
    Rockville, MD 20852
    3C01 301-496-2563
    CIT 10401 Fernwood Rd.
    Bethesda, MD 20817
    3NE52G 301-496-6204
    OFM 2115 East Jefferson St.
    Rockville, MD 20852
    3C-302A 301-496-9498
    OLAO 6011 Executive Blvd.
    Rockville, MD 20852
    547A 301-496-0462
    OAMP 6100 Executive Blvd.
    Rockville, MD 20852
    6D01 301-496-6431
    CSR 6701 Rockledge Dr.
    Bethesda, MD 20817
    3030K 301-435-1856
    FIC 6705 Rockledge Drive
    Bethesda, MD 20892
    6070 301-496-9737
    OBA 6705 Rockledge Dr.
    Rockville, MD 20817
    757 301-435-8267
    OER 6705 Rockledge Dr.
    Bethesda, MD 20892
    4184 301-402-1058
    OLAW 6705 Rockledge Dr.
    Bethesda, MD 20892
    4184 301-402-1058
    OMA 6011 Executive Blvd.
    Rockville, MD 20852
    601 301-496-5586
    ORS 31 2B37 301-402-3570
    OTT 6011 Executive Blvd.
    Rockville, MD 20852
    325 301-435-5736

    B. Brief description of agency's response time range(s): Response time ranges from three weeks to several months depending on complexity of request.

    C. Brief description of why some requests are not granted: Requests are not granted if the information requested falls within one of the statute's enumerated exemptions, the information requested falls under the jurisdiction of another DHHS component (such requests are forwarded); or if no documents exist which are responsive to the request.

III. DEFINITIONS OF TERMS AND ACRONYMS USED IN REPORT:

    A. Agency specific terms or acronyms:
    NCI National Cancer Institute
    NHGRI National Human Genome Research Institute
    NINR National Institute of Nursing Research
    NCRR National Center for Research Resources
    NEI National Eye Institute
    NHLBI National Heart, Lung, and Blood Institute
    NIA National Institute on Aging
    NIAAA National Institute on Alcohol Abuse and Alcoholism
    NIAID National Institute of Allergy and Infectious Diseases
    NIAMS National Institute on Arthritis and Musculoskeletal and Skin Diseases
    NIBIB National Institute of Biomedical Imaging and Bioengineering
    NICHD National Institute of Child Health and Human Development
    NIDA National Institute on Drug Abuse
    NIDCD National Institute on Deafness and Other Communication Disorders
    NIDDK National Institute of Diabetes and Digestive and Kidney Diseases
    NIDCR National Institute of Dental and Craniofacial Research
    NIEHS National Institute of Environmental Health Sciences
    NIGMS National Institute of General Medical Sciences
    NIMH National Institute of Mental Health
    NINDS National Institute of Neurological Disorders and Stroke
    NLM National Library of Medicine
    CC Warren Grant Magnuson Clinical Center
    CIT Center for Information Technology
    NCCAM National Center for Complementary and Alternative Medicine
    NCMHD National Center on Minority Health and Health Disparities
    OFM Office of Financial Management
    OLAO Office of Logistics and Acquisition Operations
    OAMP Office of Acquisition Management and Policy
    CSR Center for Scientific Review
    FIC Fogarty International Center
    OBA Office of Biotechnology Activities
    OER Office of Extramural Research
    OMA Office of Management Assessment
    OLAW Office of Laboratory Animal Welfare
    ORS Office of Research Services
    OTT Office of Technology Transfer

    B. Basic terms: Description can be found on the DHHS website, see http://www.hhs.gov/foia/

IV. EXEMPTION 3 STATUTES:

    A. List of Exemption 3 statutes relied on by the agency during report year:

    Ex. 3 Statute Cited Description of Information Withheld Has a court upheld the use of this statute Case Citation
    42 U.S.C. § 262a(h)(1)(C) Bioterrorism information No
    41 U.S.C. §253b(m) Technical proposals not incorporated into a final contract Yes Hornbostel v. U.S. Dep’t. of Interior, 305 F.Supp.2d 21 (D.D.C. 2003)
    5 U.S.C. App 4 §107(a)(2) OGE Form 450 and certain information on HHS Form 520 Yes Meyerhoff v. U.S. Envtl. Prot. Agency, 958 F.2d 1498 (9th Cir. 1992)

V. INITIAL FOIA/PA ACCESS REQUESTS (Include all requests, 3rd or 1st party):

A. Numbers of initial requests (line 1 + line 2 - line 3 = line 4):

1. Number of requests pending at close of preceding fiscal year: 946 1

2. Number of requests received during reporting fiscal year: 14,289

3. Number of requests processed during reporting fiscal year: 14,674

4. Number of requests pending at close of reporting fiscal year: 561

B. Disposition of Initial Requests:

1. Number granted in full: 14,327

2. Number granted in part: 29

3. Number of full denials: 7

a. Number of times each FOIA exemption was used:

Exemption 1:   0
Exemption 2:   1
Exemption 3:   5
Exemption 4:   13
Exemption 5:   23
Exemption 6:   28
Exemption 7:   0
Exemption 7(A)   2
Exemption 7(B)   0
Exemption 7(C)   5
Exemption 7(D)   2
Exemption 7(E)   0
Exemption 7(F)   0
Exemption 8:   0
Exemption 9:   0

4. Other reasons for non-disclosure (total): 311

a. no records:   148
b. referrals:   9
c. request withdrawn:   109
d. fee-related reason:   6
e. records not reasonably described:   30
f. not a proper FOIA request for some other reason:   0
g. not an agency record:   6
h. duplicate request:   3
i. other (specify):   0

VI. APPEALS OF INITIAL DENIALS OF FOIA/PA REQUESTS (include all access requests whether first or third party):

A. Numbers of Appeals:

1. Number of appeals received during the fiscal year: 22

2. Number of appeals processed during the fiscal year: 20

B. Disposition of Appeals: To Be Provided by DHHS — The Appeal Authority

1. Number completely upheld:

2. Number partially reversed:

3. Number completely reversed:

4. Number still pending at end of fiscal year:

a. Number of times each FOIA exemption used (counting each exemption used once per appeal).
Exemption 1:
Exemption 2:
Exemption 3:
Exemption 4:
Exemption 5:
Exemption 6:
Exemption 7:
Exemption 7(A):
Exemption 7(B):
Exemption 7 (C):
Exemption 7(D):
Exemption 7(E):
Exemption 7(F):
Exemption 8:
Exemption 9:

5. Other reasons for non-disclosure (total):

a. No records:
b. referrals:
c. request withdrawn:
d. Fee-related reason:
e. records not reasonably described:
f. Not a proper FOIA request for some other reason:
g. Not an agency record:
h. duplicate request:
i. constructive denial:

VII. COMPLIANCE WITH TIME LIMITS/STATUS OF PENDING REQUESTS:

A. Median Processing Time for Requests Processed During the Year.

1. Simple Requests (if multiple tracks used): Multiple tracks were not used

a. number of requests processed: N/A
b. median number of days to process: N/A

2. Complex Requests (specify for any and all tracks used):

a. number of requests processed: N/A
b. median number of days to process: N/A

3. Requests Accorded Expedited Processing: 0

a. number of requests processed: N/A
b. median number of days to process: N/A

4. All Requests - (single track used)

a. number of requests processed: 14,674
b. median number of days to process FOIA: 37
c. median number of days to process PA: 7

B. Status of Pending Requests (if multiple tracks are being used, report for each track as well as totals).

1. Number of requests pending as of the end of the fiscal year: 561

2. Median number of days that FOIA requests were pending as of that date: 97

3. Median number of days that PA requests were pending as of that date: 8

VIII. COMPARISONS WITH PREVIOUS YEARS(S) (Optional):

IX. COSTS/FOIA & PA STAFFING:

A. Staffing levels:

1. Number of full-time FOIA/PA personnel: 21

2. Number of personnel with part-time or occasional FOIA /PA duties (in total work-years): 23.92

3. Total number of personnel (in work years): 44.92

B. Total costs (including staff and all resources):

1. FOIA & PA processing (including appeals): $3,103,029.63

2. Litigation-related activities (estimated): $222.27

3. Total costs: $3,103,251.90

4. Comparison with previous year(s) (including percentage of change)(optional):

X. FEES:

A. Total amount of fees collected by agency for processing requests: $32,751.72

B. Percentage of total costs: .001%

XI. FOIA REGULATIONS (including fee schedule): See 45 C.F.R. Part 5 or http://www.nih.gov/icd/od/foia/cfr45.htm

XII. Report on FOIA Executive Order Implementation
Please reference the DHHS Annual Report: http://www.hhs.gov/foia/06anlrpt.html


1. At the close of FY 2005, the NIH reported 968 pending requests. In FY 2006, the NIH closed 22 cases retroactively as these cases had been completed during previous fiscal years.
This page last reviewed on March 2, 2011

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